You got the call. Or the email. They want you. Now you need to say yes properly. A job acceptance letter is not just manners — it’s your first piece of work for them. It confirms the deal, locks in the details, and sets the tone for day one.
Here’s how to do it right, without overthinking it.
Start With a Quick Yes, Then Confirm The Details
Don’t write a novel. Thank them, accept the role, repeat the key terms back. That’s it. Three short paragraphs is enough. Hiring managers are busy. They want clarity, not grammar gymnastics.
- Your letter does three jobs:
- Shows gratitude
- Says “I accept” clearly
- Confirms salary, title, start date, and anything else you discussed
If you do those three, you’re done.
When To Send It
Reply within 24 to 48 hours. If they gave you a deadline, beat it. Even if you accepted on the phone, follow up in writing. Email is standard now in Nigeria, UK, US — everywhere. Use a formal letter only if they sent you a physical offer.
Subject line matters for email. Use:
“Acceptance of Offer – [Job Title] – [Your Full Name]”. It’s boring, but it gets opened and filed correctly.
What To Include – The Checklist
Before you type, pull out the offer letter. Check these:
- Hiring manager’s name and title
- Exact job title (copy it, don’t guess)
- Start date and time to report
- Base salary and pay frequency
- Location or remote setup
- Benefits you discussed (health, pension, leave)
- Any special conditions (relocation, probation, signing bonus)
You don’t need to negotiate here. If you still want to negotiate, do that first. The acceptance letter is after the “yes.”
The Simple Structure That Works Every Time
Paragraph 1 – Thank and accept
“Thank you for offering me the position of [Job Title] at. I am pleased to formally accept the offer.”[Company]
Paragraph 2 – Confirm terms
“As discussed, my starting salary will be ₦ per month, with a start date of Monday, 21 July 2026. I understand my role will be based in, reporting to [manager’s name], with.”[amount][location][benefits]
Paragraph 3 – Close with enthusiasm
“I appreciate the opportunity and I look forward to contributing to the team. Please let me know what documents you need before my resumption. Thank you again.”
Sign off with “Sincerely” or “Best regards”, your full name, phone number.
Email Template You Can Copy
Subject: Acceptance of Offer – Marketing Executive – Ada Okoro
Dear Ms. Bello,
Thank you for offering me the Marketing Executive position at GreenEdge Nigeria. I am delighted to formally accept the offer.
As per your letter dated 4 July 2026, I will resume on Monday, 21 July 2026, with a gross monthly salary of ₦350,000. I understand the role is based in Lekki, with health insurance and 20 days annual leave effective from my start date.
I am excited to join the team and contribute to the Q3 campaign launch. Please let me know if you need any additional documents ahead of resumption.
Thank you again for this opportunity.
Sincerely,
Ada Okoro
0803 123 4567
ada.okoro@email.com
Formal Letter Version (if they want a PDF)
[Your Name]
| |
6 July 2026[Address][Phone][Email]
[Manager’s Name]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I was pleased to receive your offer for the position of Business Analyst at. I formally accept the offer and confirm my start date as 1 August 2026.[Company]
I accept the agreed terms: annual salary of ₦4,800,000, payable monthly, with pension, HMO coverage for self and spouse, and standard leave entitlement. I also note the three-month probation period as discussed.
Thank you for your confidence in me. I look forward to starting and adding value to the analytics team.
Yours sincerely,
[Your Printed Name][Signature]
Real Example With Numbers
Here’s one that worked for a recent FRSC admin role applicant:
“Dear Mr. Ibrahim,
Thank you for the call yesterday. I accept the offer for Administrative Officer II at FRSC Headquarters, Abuja. I will resume on 15 August 2026 as agreed, at CONPASS 8 Step 2. I appreciate the relocation assistance mentioned and will forward my account details for onboarding.
I look forward to joining the Corps.”
Short. Clear. No fluff. He got a reply in 20 minutes: “Welcome aboard.”
Common Mistakes To Avoid
- Don’t say “I think I will accept.” Say “I accept.” Be definite.
- Don’t bring up new salary demands here. That’s a different email.
- Don’t forget the start date. HR needs it for payroll.
- Don’t use slang or emojis. Save that for after you’re hired.
- Don’t attach the offer letter back unless they ask. Just reference the date.
What If You Have Questions?
Ask them before you accept, or add one line: “I confirm the above terms, and I would be grateful for clarification on the exact resumption time on day one.” Keep it to one or two quick questions max. If you have a long list, call first.
After You Send It
Save the sent email as PDF. Print the offer and your acceptance. You’ll need it for bank account opening, NYSC exemption checks, or future reference. Reply promptly to any onboarding forms. Don’t ghost them after saying yes — that’s how offers get withdrawn.
Quick Tips From Recruiters
Proofread twice. “Dear Sir” when it’s a woman kills goodwill.
Match their tone. If they were formal, be formal. If they were warm, be warm but still professional.
Send from a clean email address. not “bigboy_ozzy92@yahoo.com”.
If you negotiated verbally, repeat the final figure in writing. “As agreed” protects both sides.
You don’t need fancy words to accept a job. You need clarity, gratitude, and the right details. Write it like you’d speak to a respectful boss — direct, appreciative, confident.
